Bar Inventory Software
Taking a bar inventory can be simple. Tracking the accurate usage
of your bar inventory can be quite tricky. To accurately track liquor usage
requires a unique set up in your POS System or bar inventory software. Bar
inventory software treats inventory and usage differently than a restaurant
inventory software in that bars inventory at least each week and most do a
First you have to look at
how each drink is made and what liquors and other ingredients go into it. The
next step is to have your bar POS system set up to accurately ring up the sale
and at the same time accurately deplete your inventory for each drink. Lets look
at a couple of things about the bars POS system set up.
An example of the
complexity of setting up your pos system for a bar when mixed drink can be
the same except for the brand or type of liquor used. Take a simple Bourbon and
Coke. You may use a house brand or call brand of Bourbon to make the normal
drink and charge one base price. But you also have to be able to up charge the
drink if you use a premium Bourbon. How do you ring up the drink and deplete the
correct Bourbon for this mixed drink. Most bar pos systems have different
screens where you can select the mixed drink by type or name and another screen
where you choose which Bourbon is used. This way the food portion of the drink
which would be the coke is charged at the regular price for that mixed drink and
the screen where you choose the liquor depletes the correct Bourbon. At the end
of the night or shift your bar inventory matches the amounts sold of each liquor
used. If the call brand or house brand is selected the correct liquor is rung up
at no charge because it is included in the price of the drink. If a premium
liquor is selected the proper charge is added to the price of the drink. The
main thing is that the correct liquor is selected each time and the correct
amount of each liquor inventory is depleted.
The same applies to
beer sales. You should make sure that your bars point of sale system is set up
to where your staff can select not only the correct beer but also if the is a
charge for that drink order for that customer. Take for instance a happy hour
period where for every two beers of a certain brand or type the customer
gets the third beer free. You would need a key to ring up the two regular prices
beers and another to ring up the free beer to keep your bar inventory correct.
Your bar point of sale set up is critical to having a correct bar inventory
What about bar food?
Most restaurants and bars offer both alcohol and food together. Your bar liquor
beer and wine inventory may also include food items. Some bars sell meals or
sandwiches but almost all bars have some food items in their inventory. How
about cream for White Russians or cherries and lime slices or mixed drinks.
Those items are food items and most bars have a food cost component or
food inventory in addition to the beer, liquor and wine inventories.
The Wild River bar
software uses an extensive menu cost tool where you can set up all of your
drinks and food items so that your bar pos system can link sales of each item to
your bar inventory and deplete each inventory item correctly.
The bar inventory
should be counted more often than a restaurants inventory because it has a much
higher impact on profitability in a restaurant and bar combination verses a
restaurant serving food only. A liquor inventory can also be a source of lost
profits if not tracking it using a good POS software. Like food, a bar inventory
control system must be able to track both charged and non charged liquor sales
to be effective in accurately tracking inventory.